Appointment Email Template

To: _____________ [mention the email id of the recipient]

Subject: _________ [mention that you want to fix an appointment and the purpose of the appointment]

Respected _______  [here mention the last name of the recipient along with appropriate salutation],

This email is to ___________________________ [mention that you are writing the letter to fix an appointment] on ________________________ [mention the scheduled date if any on which you want to fix the appointment].

I _________________________ [mention something about yourself. If you are writing on behalf of an organization give an introduction of the organization]. I want to ___________________________ [mention in details the exact reason for fixing the appointment and how is the meeting going to help you].  I am sure that it would also ______________ [mention how the appointment is going to help the recipient].  We can ____________________ [mention the possible outcome of the appointment]. It will __________________________ [mention how the appointment can be helpful in other ways].

It would be really great if you could give an appointment to us. I am looking forward to a positive reply from your end.  I am attaching ______________________ [mention in details the documents being attached with the email].


______________ [name of the sender]

______________ [mention the organization name if you are writing on behalf of any]

Category: Appointment Emails

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