Emails are very powerful tools of communication in an era where the need for instant communication takes precedence over almost everything.  It has become an accepted, even expected form of communication for businesses, industries, offices, government agencies, etc.  The convenience, speed and reach of the email cannot be undermined and this is what works best in its favor.

Most of us think of emails as informal communications, but people are relying more and more on emails as the only form of communication and it is quickly replacing the regular ‘snail’ mail in every sphere.

The type of email you write depends on the reason for writing.  For instance, if you are writing a job application email, the tone and content of the email is formal and serious to suit the subject.

While writing an email, it is important to have an appropriate subject line.  It must convey in a couple of words or a phrase what your mail is about.  So, keep the subject line simple, short and precise.

While writing formal emails avoid jargons and short forms, especially what is termed as the ‘SMS’ language or the ‘IM’ language.

It is best to keep emails short and to the point without rambling.

Use easily readable font and break the letter into short paragraphs as it makes for easy reading.

Signature blocks which come at the end of the email are important.  These would include your name, designation, company name, email id, contact numbers and website.

With emails now being used for everything from job recruitments to sales and marketing, from social networking to business purposes, the job of writing them can become that much easier, when you use sample emails and Sample Messages.